Writing — Learn Mode

Template

[Recipient Name]
[Recipient Title]
[Recipient Address]

[Date]

Dear [Recipient],

Re: [Patient Name], aged [age]

[Para 1 — Purpose + admission summary]
I am writing to inform you that [patient] was admitted on [date] with [diagnosis] and is now ready for discharge into your care.

[Para 2 — Progress + current status]
On admission, [presenting symptoms]. After [duration] in hospital, [current condition, what has improved, what still needs attention].

[Para 3 — Ongoing needs]
Please [specific recommendations: medications, monitoring, exercises, diet].

[Para 4 — Closing]
If you have any queries, please contact me.

Yours sincerely,

[Your Role]

Tips

  • •Start with a clear statement of purpose — the reader must immediately know why you are writing
  • •Use 'ready for discharge into your care' to signal the letter type
  • •Group admission details together, then progress, then ongoing needs
  • •End with an offer to be contacted for further information

Common Mistakes

  • • Not stating the purpose clearly in the first sentence
  • • Including information the reader already knows
  • • Using note form instead of complete sentences
  • • Going over the word limit (180-200 words)